How to Setup & Join Virtual Sessions from Eventspot?

Or check the step-by-step guide

1: Visit the Eventspot Admin Panel by navigating to https://app.event.spot/login and entering your credentials. Once logged in, click on the "Content tab" in the main menu.

2: From the dropdown, select "Schedules"

3: Create a new session by clicking on the "New Session" button

This will open a new session form where you need to fill in various details.

4: The session details define the key information about your event.

Fill in all the necessary fields accurately to avoid confusion for attendees.

5: Add a Cover Image for the session.

Select an image from your device that represents the session.

Ensure the image is clear and relevant to the session topic.

6: Enter a clear and descriptive Session Title that conveys the topic effectively.

7: Set the date, start time, and end time for your session.

Ensure that the timing aligns with the overall event schedule.

8: Enter a detailed session description explaining what the session is about.

Include key discussion points, topics covered, and any prerequisites for attendees.

9: If your session is in-person, enter the session location

10: Select the session track.

Tracks help categorize sessions based on the topics they are added on

11: Choose how attendees will check in for the session.

Options may include self check-in, QR code scanning, or no check-in.

12: Select a color code to categorize your session visually.

This helps differentiate it from other sessions in the event schedule.

13: Click on Session Tags and choose relevant tags to help categorize the session.

Tags make it easier for attendees to search for and filter sessions.

14: Click on Link Speaker to assign a speaker to the session.

Choose an existing speaker from the list or add a new one by entering their name, bio, and profile picture.

15: Link an exhibitor to the session by selecting their profile from the exhibitor list.

16: Link the sponsor name to the session by selecting their profile from the list.

17: Next, go to the File and Streaming section.

This section allows you to upload files and enable live video streaming.

18: Under Session Live Video, enter the Zoom Meeting ID or YouTube Live URL.

Ensure the Zoom Meeting is set up correctly in your Zoom account before entering the ID.

19: If you have handouts, presentations, or PDFs, click Upload File.

Attendees will be able to download these files before or during the session.

20: Click Save to ensure all details, files, and streaming links are stored correctly.

Your session is now ready, and attendees can join the Zoom meeting directly from the Eventspot App or Web.