Eventspot's abstract management system simplifies the entire process of collecting, assessing, and selecting abstracts for your event.You can collect applications with our customizable essential question templates, review, shortlist, accept, reject and do much more.
Here are the steps you need to follow for creating an abstract invitation. Access the Eventspot Admin Panel at / and navigate to Abstract Management> Abstract Wizard
Step 1: Abstract Info
Name your abstract with a captivating title.
Describe the abstract's purpose and introduce your event concisely.
Assign a category for easy organization.
Upload an image to enhance visual appeal (recommended size: 940x445 pixels).
Click on “Save and Continue” to proceed forward in the creation process.
Step 2: Design Form
Field Type: Utilize Form Components to pick the field type you need. Click to select!
Drag and Drop Fields: On the left panel, drag and drop required fields onto your form. Customize their arrangement and remove any unnecessary fields.
Rename Fields: Give fields meaningful names that accurately represent required information. Modify as necessary.
Rename Form Name: Change the form's name to something catchy and relevant.
Save and Add Reviewer: After finalizing your form design, save it and proceed by clicking "Save and Add Reviewer."
Step 3: Add Reviewer
This is where you'll set up your team of reviewers to handle all those abstract submissions. There are 3 available options:
Circular Distribution: Distribute abstracts among reviewers in a round-robin sequence.
Random Distribution: Abstracts are randomly distributed based on maximum submission value per reviewer.
Manual Assignment: Assign abstracts to reviewers manually for full control. By default, submissions are assigned to the admin.
To include new reviewers, select Circular Distribution or Random Distribution, then click the "Add New Reviewer" button to open the Add Reviewer form. Alternatively, you can select from the list of available reviewers and assign them to this abstract.
If you're all set and ready to go, hit "Save & Add Review Criteria" to save your selected assignments and move on to the next step.
Step 4: Review Criteria
To set the rules for reviewing those abstracts! Here's how to do it:
Category Title: Specify the main parameters for evaluating submitted abstracts. Customize parameters as needed.
Point Range: Assign a rating scale to each parameter, choosing between 1 to 5 or 1 to 10 according to your requirements.
After setting up the review criteria, click "Save and Continue" to proceed to the next step.
Step 5: Publish
🔺This is the final step of the abstract invitation process. Here's what you can do:
Application Duration: Define start and end dates for submissions.
Review Duration: Set time for evaluating abstracts.
Allow Resubmission: Optionally enable applicants to edit and resubmit.
Publish: Finalize and make the form ready for submission.
ℹ️ Once you publish the Abstract you are ready to share the link to receive invites for the event.
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